ROI Is Often Fluffy.fluffy.
This Isn't Isn't
Most ROI calculators overpromise or hide the maths. We don’t.
It’s based on published research, conservative assumptions, and one simple idea: people lose time at work because things are harder to find than they should be.
The Calculator
No email required. This is just a calculation.
Annual value of time returned
£0
This is the estimated value of productive time returned to your people each year.
This isn't a headcount reduction or an overnight cash saving.
It's simply time people get back to do their job.
Based on an assumption of around 30 minutes saved per employee per day.
Hours saved
0
per employee
£0
What this looks at
This looks at one thing only: time given back to your people.
The aim is simple.
Show what it’s worth when people spend less time searching and more time doing their job.
It does not include:
- Onboarding improvements
- Engagement
- Management time saved
- Other efficiencies across the business
Those benefits are real, and we see them regularly.
We’ve left them out on purpose. This is a conservative view.
How this works
Our calculation is deliberately simple and conservative.
Here’s the thinking behind it.
- Research basis: Multiple studies* show people can lose up to 2 hours a day switching between systems, searching for information, and keeping track of work that lives in different places.
- Conservative assumption: We estimate around 30 minutes per person per day can be saved. That’s roughly 25% of what the research suggests is possible. Many teams start lower and increase this over time as adoption improves.
- Time returned: 30 minutes × number of employees × working days per year. This gives the total hours people get back over a year.
- Hourly value: We calculate an hourly rate using average annual salary and standard working hours.
- Final figure: Total hours returned × hourly rate. This shows the annual value of time given back to your people.
No complex formulas. No hidden multipliers.
Just a clear view of what time is worth when it’s not lost to wasted time.
Getting more value from existing systems
HubWorx isn't another thing to manage. It brings what you already use into one place.
Without HubWorx
Important updates lost
Messages split across systems and external chat tools
Documents saved in different places, with no clear home
Time wasted looking for answers or asking around
People jumping between systems just to get through the day
It works.
But it’s harder than it needs to be.
With HubWorx
One place people go for updates and messages
Everyday questions answered instantly, without asking around
Information easy to find, where people expect it to be
Existing systems brought together, not replaced
People know where to go, and things get done faster
Things stop feeling harder than they should be.
People just get on with their work.
You can't always put that into an ROI figure.
But when questions come up, it matters.
Governance and Compliance
The ROI calculator focuses on time.
But there's another cost most organisations don't account for: risk.
When work happens outside the systems you can control, risk comes in.
- Decisions made in WhatsApp or other external chats, with no record
- Former employees still able to see conversations or files
- Key knowledge leaving with people instead of staying with the business
- Difficulty proving what was agreed, shared, or approved
HubWorx gives you a proper system of record.
- One place where work, updates and decisions live
- A clear, trusted system of record
- Access handled as people join and leave
- Ownership of information that stays with the organisation
You can’t always put that into an ROI figure.
But when questions come up, it matters.
research sources
This problem has been around for over a decade. It’s still here. And it doesn’t have to be.
Personnel Today (UK, 2025)
Over half of UK employees waste up to two hours a day searching for information.
Atlassian – State of Teams (2025)
Teams lose a significant amount of time searching for answers across tools.
Gartner (2023)
Fragmented systems and poor information access continue to impact productivity.
McKinsey Global Institute (2012)
Interaction workers spend nearly 20% of their working week searching for information or tracking down colleagues. That’s roughly 9 hours per week, or around 1.8 hours per day.
